A Virtual Assistant Bookkeeper Is Gold For Your Business

I want to share a story with you that I know will ring true for many of you that produce a shoe box full of receipts and pay big dollars for the CPA to make sense of the contents in the box.

To be truthful I was using the shoe box accounting systems where friends would laugh as I opened the box carefully and shut it quickly to squeeze yet another receipt in.

The box was full to the brim and I had made my way in for my appointment with the CPA and faced him with a large pad of paper in front of him as I tried to recall events, dates and different expenses I was trying to write off. Then the Accountant took off his glasses looked me straight in the eye and said "I am only as good as the information you give me!"

"Just imagine in this room if I had the tax department sitting around the table would your stories satisfy him?"

This truth hit me straight between the eyes I can still remember the sinking feeling when I thought that my poor record keeping would get me into hot water sooner or later and I virtually became obsessed about finding a virtual assistant to help get my house into order.

Tips to Get Your Started:

It's always hard starting anything new but to be prepared to spend only an hour a day to tackle this task, as it will overwhelm you.

Definitely do not do this task late at night or you will find you can't sleep.

Go purchase either a filing cabinet or do what I did and buy color-coded concertina boxes so you can easily find the year that you're looking for.

Clear the kitchen or office desk and first sort out in year then date order.

What I did is look for a virtual assistant bookkeeper and found much more than I bargained for she is she is a qualified CPA and she journals all of my receipts straight away directly onto QuickBooks and for the Australian clients MYOB.

We now have clients all around the world with many like how I was and they either started out with good intentions but just either got busy or lost the enthusiasm for book work and started to fall behind.

A good bookkeeper will save you money two ways as there will be less for the CPA to do, the cost of a virtual assistant bookkeeper is thirds of the cost of an accountant. The records will be kept beautifully and will stand the scrutiny of the tax office.

At Need a VA we are a virtual assistant outsourcing company that have expert qualified accountant/bookkeepers on hand to do your books no matter if you are in the US, Australia, Canada etc contact us TODAY at http://needava.com or email info@needava.com

Article Source: http://EzineArticles.com/expert/Jenny_H_Jordan/299899

How an Outsourcing Team Can Grow Your Business

Have you thought of an outsourcing team before to grow your business? I wish to share with you the simple steps that you can take to increase the bottom line easily and economically.

Tim Ferriss who wrote the now famous "the 4 hour work week" showed the world how you can work less and earn more. The whole concept intrigued and open people's mind about using virtual assistants in 3rd world countries who are by the way well educated and highly trained.

With the knowledge in hand that there are people who can work for a 3rd of a cost of labor in their own countries then came the challenge of how do you train them and what can they do and I will now show you how you do both of these.

First things first:

Do you provide a service or have you an office based business for your clients?

• Bookkeeping
• SEO
• Website Design for
• Social Media
• Article Writing
• Amazon, Shopify or eBay store

All of these listed services can be outsourced and here is the exciting thing that happens you will be able to expand your business and take on extra clients and then outsource them and this will increase your bottom line.

I have personally seen outsource teams grow from only 1 or 2 virtual assistants to a team of 7-10+ VA's now that tells me the business is expanding. One of our clients came to us with only 1 Shopify store that we helped set up and train the customer service and with in 6 months they opened a further 5 stores!

Need To Train Staff

All businesses run a little differently you would not set a person up in your office and say there you go now you get to work. That would be setting yourself up for failure.

Online there is no limit to the training you can set up effortlessly. For example you could arrange to run a webinar and share and record your training, or you could do a short video and lastly a well written email in dot point.

Spend the time giving the necessary training that you would give any new employee.

What about other businesses?

Small start-up businesses normally start on a shoestring budget and want to do it all themselves and don't get me wrong it is good to have an understanding but I disagree that you need to be able to do yourself. If you look at the following list of "to do" tasks within a business, there is not any creative time in there for you to grow!

If you are doing everything yourself like:

• Bookkeeping
• Social media
• Marketing
• SEO on your website
• General admin tasks
• Video editing
• Blog promotion
• Customer Service

Where would you possibly get the time necessary to grow your business? Even if you worked 15-16 hour days how well would you do either of these tasks? You need to outsource, put a dollar value on your time and if you are worth more than $8.50 per hour you should look at getting your own VA.

So there you have it, the only way you can grow your business and increase productivity is to outsource and develop a team within a team.

If you are sick of burning the midnight oil missing family events to work on your business it now time to work less and grow your business by first outsourcing smaller tasks and growing your own virtual assistant team.

Only then will you see the growth in your business contact us at http://needava.com or email me at info@needava.com

Article Source: http://EzineArticles.com/expert/Jenny_H_Jordan/299899

How To Communicate With Your Virtual Assistant

Before we start on how to communicate with your virtual assistant lets look at how you find the perfect VA for your task. One of the first things is to do is make a list of all of the daily tasks that you are currently doing within your business and then remove the tasks that only you can do, all of the remaining tasks you can outsourced.

Now you have the list the skills that you will need your virtual assistant to do you may need more than one VA:

· Someone that is technical

· Has video editing experience

· Article writing

· Social media skills

· SEO

It's unreasonable to think that the one virtual assistant would have all of these skills they may have one or two but the only way to see if they can complete their task is always to test them. Have them do a short test with a time frame to have this back to you.

How to communicate with your virtual assistant.

As I see all the emails that come into my company the challenge for most people is how to be understood. English is not the first language of the Filipino VA they can get very confused with clients that want to give a long story in their email about the task which is not necessary at all.

If you have a number of tasks keep the tasks to sharp, succinct and dot point works best in step order so the tasks flows best.

What I love to teach new clients about is the use of Jing software that can either record a 5 minute video where you can talk and show the virtual assistant where to find the information for the task or have them move it to another area.

Also it has screen capture that allows you to take a photo of the screen and then circle or use arrows to point to what you need to happen.

When a task comes back to you please check it thoroughly and give it back to the VA for corrections and or comments.

Further suggestions:

• On a Sunday I do my to do list for the tasks that need to be done by the following week. This means that all the work will be given for the week to the VA.
• Keep the work flow to manageable and easy to follow steps
• This will cut down on the number of emails

Need a VA is a virtual assistant outsourcing company based in the Philippines we have 9 different areas of the business that all have trained and expert staff ready to help you grow your business. Also there is a project manager that will manage all of your tasks. Please contact me here at http://www.needava.com for expert outsourcing.

Article Source: http://EzineArticles.com/expert/Jenny_H_Jordan/299899